The AXIS Student & Parent Handbook is a flexible document. The AXIS Board and Administration reserves the right to make changes as necessary throughout the year. Please check the school website for any and all updates.

• Main Line: 970-658-4199
• Attendance Email: [email protected]
• Fax: 970-965-0061

SCHOOL WEBSITE
The school’s website is www.AXIScolorado.org. There you will find information on upcoming events, the current news and updates, breakfast and lunch menus, calendar, staff information, classroom websites, and other general information.

ELECTRONIC COMMUNICATION
Email newsletters will be sent out weekly. The email newsletters are sent to all emails registered in Infinite Campus. Paper copies of the weekly newsletter will also be available in the front office upon request.

SCHOOL HOURS
Full-day Kinder – 5th grade: 8:00 am – 3:10 pm Monday – Friday
Half-day kinder: 8:00am – 11:15am
Preschool: 8:15am-3:15pm
Please check the school website frequently for updated schedules and times.

CLOSED CAMPUS
AXIS is a CLOSED CAMPUS. Students are not permitted to leave campus. Parents must sign their student out in the Front Office to take them off campus during school hours. Students may not sign themselves out or leave campus except as provided for under the section “Procedures for Early Dismissals.”

VISITORS AND SECURITY
All visitors and parents must report to the main school office upon entering the building. AXIS strives to provide a safe environment, and this is accomplished through the following ways:

• All parents and visitors must sign in at the main office when entering the school.
• All parents and visitors must leave their valid driver’s license when checking into the building, and they must wear an identifying badge while at the school. Those not here on official business will be asked to leave the premises.
• For security reasons, parents will be notified via email and/or a phone call if a student is absent and the parent has not notified the school.
• Please use our absent form at www.AXIScolorado.org/absent/ to notify the school of an absence.
• The school grounds will be monitored before and after school while students are arriving and departing.
• Siblings are not allowed to accompany parents when they volunteer in the classroom, unless they have special permission from the teacher.
• Children who are not AXIS students are considered visitors and must be accompanied by a parent or adult at all times.
• Potential and current AXIS parents are welcome to observe a class. Please arrange with the Director of Program or Head of School.

Visitors who fail to abide by school guidelines for visitors may be requested to leave school property and may be subject to future restrictions regarding school visits. Law enforcement may also be contacted.

SCHOOL FAMILY COMMUNICATIONS AND ASSESSMENTS 

We know that when schools and families work together, kids do better. For information on our School Family Communication, School-Family Events, Family Conferences and Assessments, please visit the School Family Communication section of our website. 

Students checking out textbooks or library books accept the responsibility for their care. The student must pay for lost, stolen, or damaged books. AXIS will require the return of textbooks or library resources at the completion of any class or at the end of the school year. 
 
Lost and replaced books: When students lose a textbook or library resource, it will be listed as lost and a fine added to our computer system. Students will be notified of the full replacement cost (plus 15% for shipping and handling). Once the fee is issued, students are responsible for the return of the book issued or payment of fees. A book turned in belonging to another student will be credited to the student to whom it was issued. Refunds will be given if lost books are found and returned within one calendar year and if the textbook is still in use. 

 *All mandatory fees, fines, and charges, including those for lost or damaged books and materials, shall be waived for indigent students.  An indigent student is defined as any child who is eligible for a free or reduced price lunch under the federal poverty income guidelines, including homeless and foster children.  

The information below includes brief information about key components of our Educational Program. For more details, please view the Elementary School Program section of our website.

Language Immersion:
AXIS implements a 50/50 language immersion model, known as the Utah Model, used in over 240 public schools in Utah. Half of the student’s day is taught in English and the other half is taught in the child’s partner language: Spanish, Chinese, or French.

Core Knowledge:
AXIS International Academy is a Core Knowledge school, as we implement the Core Knowledge Scope and Sequence and work to implement the key strategies recommended by the Core Knowledge Foundation. Core Knowledge is a content-rich curricula that spans across preschool through 8th grade and across all subject areas: literacy, writing, literature, social studies, science, math, art, and music. This scope and sequence provides a strong foundation of knowledge of the world and these subjects for all children.

Literacy and Language Arts:
In English, reading and writing are taught to our students through the content-rich Core Knowledge Language Arts (CKLA) curriculum. Literature, social studies and science are integrated into the CKLA program. CKLA also teaches cursive, and handwriting is taught in the lower grades through Handwriting Without Tears. Each partner language also has an evidence-based language arts program.

Social Studies:
AXIS students learn about character, ethics, empathy, and self-esteem through the Core Knowledge Scope and Sequence Social Studies strand. You can read more about Core Knowledge sequence here.

MTSS Multi-Tiered System of Supports: 
AXIS implements an MTSS process. This is an evidence-based problem-solving process. AXIS sets benchmarks across all academic and behavioral areas, and these benchmarks are assessed on a regular basis. If students are falling below benchmark consistently and basic supports are not boosting the student’s performance, then a student MTSS team will be formed. This MTSS is different from student to student based on the student’s needs, but often will include the parents/guardians, the student’s teachers, the Head of School, and possibly the Program Specialist or other specialists. This team may put an intervention plan in place to set goals and strategies to help the student reach benchmarks. The supports provided may increase in intensity based on the student’s need or response to the intervention(s).

English Learners: 
Students who come from homes where English is not the primary language, dual-language homes, or students who have recently immigrated to the United States are assessed within the first 30 days at school to determine their English Language proficiency level. This assessment provides teachers and parents with information about what English language skills the student may need more instruction in. AXIS’s English Language program follows the World-Class Instruction Design and Assessment (WIDA) standards that the Colorado Board of Education has adopted as the Colorado English Language Proficiency (CELP) standards. 

Services for Students with Disabilities: 
Students with disabilities are afforded certain rights including those described in the following notifications regarding “Section 504” and Special Education via Individualized Education Programs (IEPs). Parents or guardians who believe their child may have a disability requiring special accommodation or support services may contact the front office for more information about assessment and eligibility for such services.

Gifted and Talented: 
Gifted and Talented students are those whose abilities, talents, and potential for accomplishment are so exceptional or developmentally advanced they require special provisions to meet their educational needs. Gifted and Talented students are capable of high performance, exceptional production, and exhibit exceptional learning behaviors.

In order to provide the best possible educational opportunities to gifted children, AXIS and the Charter School Institute advocate a variety of best practices including enrichment in both English and the child’s partner language, ability grouping, differentiation, and guided independent study. Each instructional strategy is designed to promote the goal of developing students who are competent, creative, ethical, healthy, productive, successful, thoughtful, and good citizens.

AXIS and the Charter School Institute use a multiple criteria approach to determine which students may need gifted programming. A universal screening tool is provided at second grade to identify students to participate in further cognitive abilities testing. As well as a screening tool, a body of evidence is collected over time that includes, but is not limited to, cognitive testing, behavioral checklists, classroom performance, and achievement scores. The primary testing instrument used is the CogAT (Cognitive Abilities Test).  Once a student has been identified, accommodations, goal setting, and other one-on-one check-ins with the student occur on a yearly basis.

Home School Program

AXIS recognizes the importance of choice in school, and home schooling is another option some families choose. AXIS offers a full day of language immersion, 8:30am-3:00pm, each week in the student’s choice of partner language: Chinese, or Spanish. Language-learning research supports immersion as the best model for learning a second language. In an immersion classroom, the use of English is only used in cases of safety. Immersion teachers speak the partner language only and use visuals, physical response, movement, songs, games, and many other strategies to engage students in language learning. For more information on our Home School Enrichment Program, please visit the Home School Enrichment section of our website.

CHARTER SCHOOL INSTITUTE (CSI)
The Colorado Charter School Institute is the authorizing body that supervises AXIS. CSI performs all the regulatory and oversight functions of a school district for AXIS and its other charter schools. The relationship between CSI and AIXS is governed by a charter school contract. Because AXIS is authorized by CSI, the school is not authorized, supervised or otherwise connected to Poudre or Thompson School District.
CSI can be contacted at: Colorado Charter School Institute 1600 Broadway, Suite 1250, Denver, CO 80202 (303) 866-3299

AXIS BOARD OF DIRECTORS
AXIS is a non-profit corporation established under Colorado law.  It is governed by its Board of Directors. The Board of Directors is responsible for ensuring the school meets its legal and regulatory obligations while faithfully pursuing its mission. The Board of Directors employs, supervises and provides policy-level guidance to the Head of School. The Board of Directors meets regularly every month and welcomes the public to observe its meetings and to provide comments and information. The schedule and contact information for the Board of Directors can be found on the Board of Directors section of the school website.

SCHOOL ADMINISTRATION

The Head of School is responsible for all operations and programming of the school and is responsible for relationships and communications with parents and the school community. The Head of School manages the academic program as well as the hiring and supervising of all staff. The Finance and Operations Manager is responsible for overseeing day-to-day operations, finances and regulatory compliance. The Student Services Coordinator is responsible for all student services, including coordinated special education services and accommodations.  The School Health and Office Assistant is the main contact for families and the public who wish to contact the school.

On the student’s last day at AXIS, the parent/guardian MUST go to the front office to complete the withdrawal form. Parents/guardians are not allowed to clean out student’s desks during instructional hours (8:00am-3:10pm). This is to avoid any disruptions to the learning environment. The parent/guardian must complete the top section of the withdrawal form which includes the reason for withdrawal and the name of the school to which the student is transferring. If this form is not filled out, the student will not be withdrawn and will be counted as absent until received. If we do not receive a Records Request or a Confirmation of Enrollment from the next school, your student will be coded to the state as a drop-out.

When completing the withdrawal form, parents will need to work with the AXIS School Health and Office Assistant to ensure all materials have been returned and outstanding balances (student fees, cafeteria balances, etc) have been paid.

Student records will not be withheld for failure to pay a fine or fee or to return or replace school property.

There may be times during the school year when different media groups (newspapers, television, university, school production class, school public relations, etc.) will cover activities at AXIS with articles, video, or still-photography that may be published. In addition, AXIS may want to include school-oriented articles, video, or photography on our own website and social media pages.

If parents DO NOT want their child(ren) to be photographed or videotaped for news media or school publicity purposes, please request an “opt-out media form” from the school office. Complete the form and return it to the office at your convenience, and AXIS will have a record of your wishes, valid for the current school year only. AXIS will make every reasonable effort to identify the primary subjects in photographs and to not publish photos containing students on the opt-out list. This policy relates to classroom activities or school events that are not already open to the public. Events and activities which are open to the public are not covered by this “opt-out” option.

Parents/legal guardians are responsible for transportation of students to and from the school. Notice: Without prior authorization from a parent/legal guardian, students will not be released early during the day to anyone other than the parent or legal guardian. By default, a parent/legal guardian who resides with the student and a parent who resides at another address will be allowed to pick up the student.

Parents/legal guardians must be physically present to sign out their child(ren).* Office staff will retrieve the student from class when the parent/legal guardian arrives. Please plan enough time for student check out. In all cases, students will not be released without prior parent/legal guardian contact and approval.

In our continuing effort to ensure the safety of all students, students will only be released to parent(s)/legal guardian(s) prior to the end of the school day. If your child will be checked out before the end of the day by someone other than a parent/legal guardian, you must contact the Front Office in writing via email, fax, or hand-written note to allow other individuals (including but not limited to step-parents, older siblings, and grandparents) to pick up the child(ren) prior to the child(ren) being released.** If we have not heard from you in advance, we will attempt to contact you. If we are unable to contact you, the child will not be released and will remain at the school until the end of the day. If you would like to authorize other people to pick up your child(ren), please ensure that they are listed as emergency contacts in your Infinite Campus Parent Portal.

School personnel may excuse a pupil before the end of the school day upon request of the parent or legal guardian for reasons which include, but are not limited to, the following: doctor appointments (doctor’s office note required), home crises, or other extenuating circumstances. If a parent or guardian picks their student up before the end of the day more than four (4) times for any reason, the student may receive a partial absence on the fifth (5th) early pick up. AXIS Administration reserves final discretion on all decisions regarding early student dismissals.

Medical appointments that must happen on a regular basis during school hours must be authorized in advance with administration.  Documentation will be required from the provider that states no appointments are available outside of school hours and that they understand there is an academic impact due to these appointments.  Documentation for attendance of each appointment will need to be turned into the office in order for the absence to be excused.

The AXIS Board of Directors supports the vision and mission of AXIS, which is to provide all students the opportunity to achieve the knowledge, skills, and languages necessary to become thriving citizens of character in our local and global communities. Students should have the opportunity to develop their skills, knowledge, and competencies in a nurturing and accountable school setting. Students should receive effective and engaging teaching, with differentiated curriculum, instruction, and assessment designed to address the needs of our diverse learners. Students have a right to attend schools that are safe and free from unnecessary disruption. The Board believes that proper student conduct, reinforced by an effective discipline program, is essential to create and maintain a positive school climate. This is the joint responsibility of students, staff, parents, and the community.

To view our full Discipline Policy, please see the Policies and Procedures section of our website.

DISCIPLINE OF HABITUALLY DISRUPTIVE STUDENTS REGULATIONS

As outlined in the AXIS Discipline Policy, discipline practices will be administered in an equitable and age-appropriate manner. The discipline process will address the needs of the student who engaged in the misconduct, the needs of those who were affected by the misconduct, and the needs of the overall school community.  “Habitually disruptive student” means a child who has caused a material and substantial disruption on school grounds, in a school vehicle, or at a school activity or sanctioned three or more times during the course of a school year. A student may be deemed a “habitually disruptive” student if the student has caused a disruption on school grounds, in a school vehicle, or at a school activity or sanctioned event three or more times during the school year. To view the full Policy, please see the Policies and Procedures section of our website.

Disciplinary Removal from Classroom Setting Policy

Teachers or administrators may initiate the disciplinary removal of students from the classroom setting for willful behavior that causes a material and substantial disruption of the class. To view the full Policy, please see the Policies and procedures section of our website.

SUSPENTION AND EXPULSION REGULATIONS

As outlined in the AXIS Discipline Policy, discipline practices will be administered in an equitable and age-appropriate manner. The discipline process will address the needs of the student who engaged in the misconduct, the needs of those who were affected by the misconduct, and the needs of the overall school community. 

Non-Discrimination

School staff responsible for implementing this policy shall do so without discrimination based on race, color, gender, sexual orientation, gender identity or expression, transgender status, religion, national origin, immigration/citizenship status, ancestry, age, marital status, pregnancy status, veteran status, disability, or participation in a discrimination investigation.

Due Process

In all cases of suspension and expulsion, students shall be afforded due process of law.

Students With Disabilities

Discipline for students with disabilities shall be in accordance with the student’s individualized education plan (IEP), any behavior intervention plan, 504 plan, and applicable laws affording procedural safeguards to students with disabilities.

At AXIS our School Health and Office Assistant (SHOA) works under the direction of a School Nurse consultant. The SHOA staffs the School Health Office and provides minor first aid to those students who become sick or injured while at school, administers prescribed medications, and maintains health records. Other designated staff may provide coverage in the health office when the school health assistant is not in the office. The School Nurse is a Registered Nurse (RN) and has a special School Nursing State credential. This School Nurse oversees the health office and staff providing care in the health office. AXIS utilizes a School Nurse Consultative model as the school nurse is onsite as required.

REGISTERED NURSE
 The Registered Nurse will train and provide supervision to the SHOA as well as additional consultation as needed. RN’s may only be in the building to provide specific health services mandated by the State of Colorado such as immunizations, special education assessments, IEP meetings, and in health education programs if appropriate. They coordinate the mandated yearly vision and hearing screenings, and they are available to teachers, parents, and students when there is a specific health concern that requires assistance and the development of a health care plan.

SCHOOL HEALTH AND OFFICE ASSISTANT (SHOA)
 A Health Assistant will be in the building 8 hours each day and in the health office as needed. Health Assistants are not nurses. They have received training in: Basic First Aid, CPR, and Medication administration only. Trained school staff provides first aid and care to sick and injured students when the Health Assistant is not in the building.

Please visit the Health Office section of our website for important information including:

• Health Inventory Form: K - 5 Enrollment Steps 2022-2023 – Enrollment – AXIS International Academy (axiscolorado.org)Immunization information and requirements
• Medical Marijuana
• Prescription Medications
• Student Illness
• Student Health Plans and Emergency Action Plans

AXIS is committed to promoting good nutrition and physical activities. Information about free or reduced price meals, costs of meals, a la carte food offerings, and student meal charge accounts is available at the front office. Information can also be found on the school’s website under the Nutrition link. 
 
Schools, along with parents, can play a major role in reducing the number of overweight and obese children and youth. Schools are a place where students can gain the knowledge, motivation, and skills needed for lifelong physical activity and lifelong healthy eating habits and are also a place for students to practice these habits.

AXIS Wellness Policy
 Under Federal and State law, each Charter School Institute Food Authority school participating in federal Child Nutrition Programs is required to adopt this policy including the items outlined herein. The Charter School Institute Food Authority will work with schools to develop, implement, monitor, review, and as necessary, revise the Wellness Policy. The main nutrition contact, or other designee, at each school participating in Child Nutrition programs shall coordinate and monitor the implementation of this policy at his/her school, including completion of a bi-annual policy assessment. The Charter School Food Authority will establish and maintain a Wellness Committee to monitor the implementation of this policy, evaluate progress on policy goals, serve as a resource to schools, and recommend revisions to this policy as deemed necessary and/or appropriate. Additionally, each Charter School Institute Food Authority school can adopt their own School Wellness Policy which shall not be less restrictive than the language included in this policy. You can read our Wellness Policy under the Policies and Procedures section of the website.

FREE OR REDUCED-PRICE LUNCH PROGRAM
 AXIS offers free or reduced-priced meals to qualifying students. Applications are available on the website under the “Parents -> Nutrition” link. You may also request a paper copy by emailing [email protected], or stopping by the front office. All students, new and returning, must fill out a new application for free or reduced-price meals each school year and ideally before the first day of school.
 Applications do not carry over from prior years. Applications completed for students in other schools are not eligible for the AXIS program.

LAW ENFORCEMENT:
AXIS works cooperatively with law enforcement agencies throughout the Fort Collins area. Law enforcement should be notified by administrators in school-related situations that involve suspected criminal violations or any time school safety may be at risk. Law enforcement officers will act consistent with their agency’s guidelines in responding to referrals or otherwise becoming involved in school matters.

SOCIAL SERVICE PROCESS:
 In the event, that law enforcement or social services arrives at the office of AXIS requesting to interview one of our students without a parent/guardian present, the following process will be followed:

• The receptionist or front office personnel will contact the Head of School to explain the circumstances for their
• Then, if the agency has convinced administration why the meeting should remain confidential and has just cause to interview the student without notifying the parent/guardian, we will locate a private meeting space with the
• If there is no cause, a member of administration will notify the parent/guardian of the situation immediately.

HOMELESS STUDENT NOTIFICATION:
 Specific rights and protections are ensured to parents, children, and youth experiencing homelessness as defined under the McKinney-Vento Homeless Assistance Act. If you are experiencing homelessness, please contact Elena Chappelle ([email protected]) for resources and support.

AXIS prohibits harassment of any type on any person in our school community. If you believe that you, your child or someone else in our school community has been subject to harassment, please contact the Head of School or another school representative as soon as possible so that the matter can be investigated. AXIS expects that all persons associated with the school will act and behave in a professional, courteous and respectful manner. Violations of this standard will be investigated and addressed with appropriate discipline.

AXIS is committed to a policy of nondiscrimination/harassment in relation to race or color, sex, religion or creed, national origin, marital status, sexual orientation, and disability. School policies, programs and activities should foster a climate of inclusiveness in which all individuals have the opportunity to participate, to be heard, and to be acknowledged for their dignity and worth and for their unique role in the pluralistic nature of our society. Students and staff who feel safe and welcome are more likely to perform more effectively.

Any student who believes that s/he has been harassed, or who witnesses conduct that might constitute harassment, shall promptly report the conduct to an administrator or staff member. A complaint or report may be made either orally or in writing.

All reports of discrimination or harassment will be investigated. Consequences where warranted may include but are not limited to a range of disciplinary action, which may include expulsion from school if warranted. Depending on age and circumstances, educational interventions, rather than, or in addition to, discipline shall be appropriate. Support resources will also be provided to victims of school-related discrimination or harassment as appropriate.

Anyone who retaliates against a person who reports harassment, regardless of the outcome of the harassment investigation, will be subject to disciplinary action. Any person who knowingly makes a false report of harassment shall be subject to disciplinary action as well.

Additional information regarding the administrative procedures for compliance with Title VI, Title VII, Title IX, Section 504 and/or The Americans with Disabilities Act is available online or by reviewing the policy and procedures in their entirety as explained on the first page of this publication. In addition to, or as an alternative to, filing a harassment complaint pursuant to this policy, a person may file a harassment complaint with the U.S. Department of Education’s Office for Civil Rights or the Colorado Civil Rights Commission.

Colorado Civil Rights Commission 1560 Broadway, Suite 1050 – Denver 303-894-7830

U.S. Department of Education’s Office for Civil Rights 1244 Speer Boulevard, Suite 310 – Denver 303-844-

5695 Email: O [email protected]

Video surveillance may be utilized in our school, on school property, and on transportation provided by the school. Many cameras are equipped with audio recording capabilities as well. Such monitoring may assist in deterring misbehavior and may provide evidence to be presented in student discipline hearings, court proceedings, and similar venues. Recordings may be used in student discipline investigations and as evidence in school discipline matters including suspension or expulsion cases. Recordings may also be used to prosecute crimes against property, students, or staff. Recordings will be made available as appropriate to school administration and law enforcement, or as otherwise may be required for disclosure by subpoena.

Students will not be notified when a recording device has been installed or is being utilized in a specific vehicle or building. Students should proceed with the assumption that their conduct and comments in public places (e.g., school hallways, buses, etc.) may be recorded by video and audio devices.

Parents or guardians who wish to view a videotape or listen to a recording may submit a written request to the Head of School for tapes concerning school facilities and property.

Consistent with the school’s obligation to provide a safe and secure environment, state laws prohibit students from being in possession of any dangerous weapon or dangerous item at school, during school activities, or on any school property.

Knives or other instruments with sharpened blades or edges that might easily be used as a weapon are not permitted at school, regardless of the length of the blade. Exceptions include scissors and other sharpened instruments commonly used during supervised educational activities.

In addition, it is a violation for any pupil, staff member, volunteer, or visitor to possess a firearm, explosive device, knife with a blade longer than three (3) inches, or other dangerous weapon when in a school facility; on school grounds; at any or school activity, regardless of location; or on any school vehicle. This restriction does not apply to School Resource Officers or other law enforcement officers who are legally required to carry a weapon to perform their job.

Section 504 of the 1973 Rehabilitation Act is a nondiscrimination statute barring discrimination on the basis of one’s disability. Parents are entitled to have the opportunity to review relevant educational records under the Family Education Rights and Privacy Act (FERPA). Parents or guardians disagreeing with the decisions reached by school personnel for accommodations necessary for access to educational programming and/or facilities may request a hearing before an impartial hearing officer by notifying the Head of School.

The Individuals with Disabilities Education Improvement Act of 2004 guarantees basic rights and provides the framework for special education services. Every student between the ages of 3 and 21 with a disability is assured a public education at no cost to the parent. The public education is to be appropriate to the needs of the student. In addition, students with disabilities must be educated in the least restrictive environment.

Schools/districts are required by Colorado law to adopt policies regarding gang-related activities in school. The school defines a gang, secret society, or disruptive group as a group of three or more individuals, whether formal or informal, sharing a common name, interest, bond, confederation, alliance, initiation practice, network, conspiracy, or activity characterized by criminal or delinquent conduct, whose members individually or collectively engages in or has engaged in a pattern of such activity.

Wearing, displaying, or possessing items that signify identification with disruptive groups is prohibited on school campuses, at all school-sponsored activities, on all school transportation. Any evidence reasonably demonstrating the existence of or membership in any disruptive group shall be admissible in any disciplinary action or proceeding brought by the school.

Bullying is defined by state law, as any written or verbal expression, or physical act or gesture, or a pattern thereof, intended to cause distress upon one or more students.

Bullying based upon a student’s race, gender, religion or creed, national origin, sexual orientation, or disability may actually constitute harassment.

All administrators, teachers, classified staff, parents, and students shall take all reasonable steps to prevent and/or address bullying.

• Students who have been bullied should report the situation to the teacher and AXIS administration.
• Students who witness bullying should report it to a staff member.
• School staff who witness bullying should take action to stop the bullying and to report the situation for appropriate administrative intervention.
• School administrators should promptly investigate and respond to bullying reports.

Students who bully others will be subject to disciplinary action as described in our discipline policy. In addition to discipline sanctions, schools may implement intervention strategies as appropriate.

The Asbestos Hazard Emergency Response Act enacted in 1986 mandates that the US Environmental Protection Agency make rules regarding asbestos hazards in schools available for review.

State law requires that an asbestos management plan must be in place and be made available for public review, even though no asbestos containing materials were used when the school was constructed. The law further requires that the school community be made aware of the plan on an annual basis.

This letter is the official notification that such a plan is in place and available for review in the office of the offices  above referenced address.

As a parent of a student at AXIS, you have the right to know the professional qualifications of the classroom teacher who instructs your child. This is a requirement for all districts that receive Title I funds. Federal law allows you to request certain information about your student’s classroom teacher.

The law also requires the school to give you this information in a timely manner upon request. Listed below is the information about which you have the right to ask for regarding each of your student’s classroom teachers.

• Whether the Colorado Department of Education (CDE) has licensed or endorsed your student’s teacher for the grades and subjects taught.
• Whether CDE has decided that your student’s teacher can teach in a classroom without being licensed or qualified under state regulations because of special circumstances.
• The teacher’s college major; whether the teacher has any advanced degrees, and, if so, the subject of the degrees.
• Whether any teachers’ aides or similar paraeducators provide services to your child and, if they do, their qualifications.

Please contact Ashley Byers at [email protected] if you would like to receive any of this information.

The Family Educational Rights and Privacy Act (FERPA) affords parents and students who are 18 years of age or older ("eligible students") certain rights with respect to the student's education records.  These rights are:

1. The right to inspect and review the student's education records within 45 days after the day AXIS receives a request for access.
   
   Parents or eligible students who wish to inspect their child’s or their education records should submit to the Head of School a written request that identifies the records they wish to inspect. The school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
   
   
2. The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
   
   Parents or eligible students who wish to ask the School to amend their child’s or their education record should write the Head of School, clearly identify the part of the record they want changed, and specify why it should be changed. If the school decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and of their right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
   
   
3. The right to provide written consent before the school discloses personally identifiable information (PII) from the student's education records, except to the extent that FERPA authorizes disclosure without con­sent.
   
   One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. The criteria for determining who constitutes a school official and what constitutes a legitimate educational interest must be set forth in the school’s or school district’s annual notification for FERPA rights.  A school official typically includes a person employed by the school or school district as an ad­ministrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel) or a person serving on the school board.  A school official also may include a volunteer,  contractor, or consultant who, while not employed by the school, performs an institutional service or function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, audi­tor, medical consultant, or therapist; a parent or student volunteering to serve on an official committee, such as a disciplinary or grievance committee; or a parent, student, or other volunteer assisting another school official in performing his or her tasks.  A school official typically has a legitimate educational interest if the official needs to review an educa­tion record in order to fulfill his or her professional responsibility.
   
   Upon request, the school discloses education records without consent to officials of another school or school district in which a student seeks or intends to enroll, or is already enrolled if the disclosure is for purposes of the student’s enrollment or transfer. 
   
   
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by AXIS to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC  20202

FERPA permits the disclosure of PII from students’ education records, without consent of the parent or eligible student, if the disclosure meets certain conditions found in § 99.31 of the FERPA regulations.  Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the parent or eligible student, § 99.32 of the FERPA regulations requires the school to record the disclosure.  Parents and eligible students have a right to inspect and review the record of disclosures.  A school may disclose PII from the education records of a student without obtaining prior written consent of the parents or the eligible student –

• To other school officials, including teachers, within the educational agency or institution whom the school has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in § 99.31(a)(1)(i)(B)(1) - (a)(1)(i)(B)(3) are met. (§ 99.31(a)(1))
• To officials of another school, school system, or institution of postsecondary education where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of § 99.34. (§ 99.31(a)(2))
• To authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as the State educational agency (SEA) in the parent or eligible student’s State. Disclosures under this provision may be made, subject to the requirements of § 99.35, in connection with an audit or evaluation of Federal- or State-supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs.  These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf, if applicable requirements are met.  (§§ 99.31(a)(3) and 99.35)
• In connection with financial aid for which the student has applied or which the student has received, if the information is necessary for such purposes as to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§ 99.31(a)(4))
• To State and local officials or authorities to whom information is specifically allowed to be reported or disclosed by a State statute that concerns the juvenile justice system and the system’s ability to effectively serve, prior to adjudication, the student whose records were released, subject to § 99.38. (§ 99.31(a)(5))
• To organizations conducting studies for, or on behalf of, the school, in order to: (a)  develop, validate, or administer predictive tests; (b)  administer student aid programs; or (c)  improve instruction, if applicable requirements are met.  (§ 99.31(a)(6))
• To accrediting organizations to carry out their accrediting functions. (§ 99.31(a)(7))
• To parents of an eligible student if the student is a dependent for IRS tax purposes. (§ 99.31(a)(8))
• To comply with a judicial order or lawfully issued subpoena if applicable requirements are met. (§ 99.31(a)(9))
• To appropriate officials in connection with a health or safety emergency, subject to § 99.36. (§ 99.31(a)(10)
• Information the school has designated as “directory information” if applicable requirements under § 99.37 are met. (§ 99.31(a)(11))
• To an agency caseworker or other representative of a State or local child welfare agency or tribal organization who is authorized to access a student’s case plan when such agency or organization is legally responsible, in accordance with State or tribal law, for the care and protection of the student in foster care placement. (20 U.S.C. § 1232g(b)(1)(L))
• To the Secretary of Agriculture or authorized representatives of the Food and Nutrition Service for purposes of conducting program monitoring, evaluations, and performance measurements of programs authorized under the Richard B. Russell National School Lunch Act or the Child Nutrition Act of 1966, under certain conditions.  (20 U.S.C. § 1232g(b)(1)(K))

The Internet, a global computer network referred to as the World Wide Web, and electronic communications (e-mail, chat rooms, and other forms of electronic communication) have vast potential to support curriculum and student learning. AXIS believes they should be used in schools as a learning resource to educate and to inform.

Use of the Internet and electronic communications require students to think critically, analyze information, write clearly, use problem-solving skills, and home computer and research skills that employers demand. Use of these tools can encourage an attitude of lifelong learning and offer an opportunity for students to participate in distance learning activities, ask questions of and consult with experts, communicate with other students and individuals, and locate material to meet educational and personal information needs.

AXIS believes the educational opportunities inherent in these tools far outweigh the possibility that users may procure material not consistent with the education goals of the school. However, the Internet and electronic communications are fluid environments in which students may access materials and information from many sources including some that may be harmful to students.

AXIS acknowledges that while it is impossible to predict with certainty what information students might locate or come into contact with, it desires to take all reasonable steps to protect students from accessing material and information that is obscene, child pornography, or otherwise harmful to minors, as defined by the school. Students shall take responsibility for their own use of school computers and computer systems to avoid contact with material or information that may be harmful to minors.

Internet Blocking or Filtering

Services/products that block or filter material and information that is or contains offensive language, sex/pornography, racism, drugs, or violence, as defined by AXIS, are installed on all school computers having Internet or electronic communications access. Students shall report access to material and information that is or contains offensive language, inappropriate sexual content, racism, drugs, or violence, or is otherwise in violation of this policy to the supervising staff member. If a student becomes aware of other students accessing such material or information, he or she shall report it to the supervising staff member.

No Expectation of Privacy

AXIS computers and computer systems are owned by AXIS and are intended for educational purposes at all times. Students shall have no expectation of privacy when using the Internet or electronic communications. The school reserves the right to monitor, inspect, copy, review, and store at any time and without prior notice, all usage of AXIS computers and computer systems, including all Internet and electronic communications access and transmission/receipt of materials and information. All material and information accessed/received through computers and computer systems shall remain the property of AXIS.

Unauthorized and Unacceptable Uses

Students shall use AXIS computers and computer systems in a responsible, efficient, ethical, and legal manner. Because technology and ways of using technology are constantly evolving, every unacceptable use of AXIS computers and computers systems cannot be specifically described in policy. Therefore, examples of unacceptable uses include, but are not limited to, the following:

No student shall access, create, transmit, retransmit or forward material or information:

• That promotes violence or advocates destruction of property including, but not limited to, access to information concerning the manufacturing or purchasing of destructive devices or weapons
• That is not related to AXIS education objectives
• That contains pornographic, obscene, or other sexually oriented materials.
• That harasses, threatens, demeans, or promotes violence or hatred against another person or group of persons with regard to race, color, sex, religion, national origin, age, marital status, disability, or handicap
• For personal profit, financial gain, advertising, commercial transaction, or political purposes
• That plagiarizes the work of another without express consent
• That uses inappropriate or profane language likely to be offensive to others in the school community
• That is knowingly false or could be construed as intending to purposely damage another person's reputation
• In violation of any federal or state law, including but not limited to copyrighted material and material protected by trade secret
• That contains personal information about themselves or others, including information protected by confidentiality laws
• Using another individual’s Internet or electronic communications account without written permission from that individual
• That impersonates another or transmits through an anonymous remailer.
• That accesses fee services without specific permission from the system administrator

Security

Security on AXIS computer systems is a high priority. Students who identify a security problem while using the Internet or electronic communications must immediately notify a system administrator.

Students should not demonstrate the problem to other users. Logging on to the Internet or electronic communications as a system administrator is prohibited. Students shall not:

1. Use another person's password or any other identifier.
2. Gain or attempt to gain unauthorized access to district computers or computers systems.
3. Read, alter, delete, copy, or attempt to do so, electronic communications of other system users.

Any user identified as a security risk, or as having a history of problems with other computer systems, may be denied access to the Internet and electronic devices communications.

Safety

Students shall not reveal personal information, such as home address or phone number, while using the Internet or electronic communications. Without first obtaining permission of the supervising staff member, students shall not use their last name or any other information that might allow another person to locate him or her. Students shall not arrange face-to-face meetings with persons met on the Internet or through electronic communications.

Vandalism

Vandalism will result in cancellation of privileges and may result in school disciplinary action and/or legal action. Vandalism is defined as any malicious or intentional attempt to harm, destroy, modify, abuse, or disrupt operation of any network within the school district or any network connected to the Internet, operation of any form of electronic communications, the data contained on any network or electronic communications, the data of another user, usage by another user, or AXIS-owned software or hardware. This includes, but is not limited to, the uploading or creation of computer viruses and the use of encryption software.

Unauthorized Software

Students are prohibited from using or possessing any software that has been downloaded or is otherwise in the user's possession without appropriate registration and payment of any fees owed to the software owner.

Assigning Student Projects and Monitoring Student Use

AXIS will make every effort to see that the Internet and electronic communications are used responsibly by students. Administrators, teachers, and staff have a professional responsibility to work together to monitor students' use of the Internet and electronic communications, help students develop the intellectual skills needed to discriminate among information sources, to identify information appropriate to their age and developmental levels, and to evaluate and use information to meet their educational goals.

Students shall have specifically defined objectives and search strategies prior to accessing material and information on the Internet and through electronic communications. Opportunities shall be made available on a regular basis for parents to observe student use of the Internet and electronic communications in schools.

Student Use is a Privilege

Use of the Internet and electronic communications demands personal responsibility and an understanding of the acceptable and unacceptable uses of such tools. Student use of the Internet and electronic communications is a privilege, not a right. Failure to follow the use procedures contained in this policy will result in the loss of the privilege to use these tools and may result in school disciplinary action and/or legal action. The school may deny, revoke, or suspend access to technology or close accounts at any time.

AXIS establishes a safe environment that provides nurturing structure. This is one of the four educational priorities listed in our mission, as our S is “Social, emotional, and cognitive skills development” and this includes appropriate skills and character traits. Research tells us these traits are malleable and can be taught. They are also critical for the child’s current and future success. AXIS strives to provide a nurturing and structured environment while developing appropriate skills, attitudes, and personal responsibility.

Each parent/guardian, teacher, and child must take an active role in supporting this plan. Parents/ guardians and school staff must work together to create the proper learning environment and to set an example with positive actions and behaviors in order for students to learn to become global citizens of character operating with respect, responsibility, honesty, integrity, a positive growth mindset, and perseverance.

AXIS implements what is known as Schoolwide Positive Behavior Interventions and Supports or PBIS. PBIS is well-supported by the research as the best behavior programming for children. In our PBIS system we set clear, value-aligned expectations for student behavior in all areas of the school: classrooms, hallways, bathrooms, yard, cafeteria, buses, and any other common area. The expectations are consistent teacher to teacher and classroom to classroom, which makes it more comprehensible for all children. The language or vocabulary of the expectations may vary dependent on the grade-level of the children. For more details about our PBIS system please visit the Educational Program section of our website.

CLASSROOM PARTIES

Parties and holiday observances will be held at the teacher’s discretion. Parents must notify the teacher in advance if they prefer their child to not participate in a particular holiday observance or party. Any food brought into the school should be store bought.

AXIS sets goals for students across three primary areas: the Colorado Academic Standards, Core Knowledge Content Scope and Sequence, and Partner Language acquisition/growth. All lessons, assignments, and student work in class and at home are designed to target student growth and mastery of objectives and goals across these three areas. AXIS uses a standards-based progress report to assess and report student growth and mastery of the Colorado Academic Standards. AXIS also shares formative assessment results from mastery of the Core Knowledge content in English and the student’s Partner Language. Partner Language growth (acquisition) is assessed each trimester using the AXIS Proficiency Targets and Reports, which are based on the ACTFL (American Council on the Teaching of Foreign Languages). Progress reports are shared each trimester.

Graded Assignments

• All graded assignments directly relate to the Colorado Academic Standards, Math In Focus/Singapore Math, Core Knowledge, or Partner Language
• Individual grades will be given for group work rather than an overall group grade. Students will be graded relative to published standards and not in comparison to each
• Daily work (in-class practice assignments, discussions, and other forms of descriptive feedback to students about their learning, homework) is used to monitor student learning in progress and/or adjust teaching will not be factored into
• Assessments will be used for grading purposes. Assessments take place after learning has occurred and may include, but are not limited to: unit tests, independent class work, and
• Late or missing assignments will be marked as “incomplete” until the work is
• The AXIS policy for make-up work is to give students two days for each day absent as time to make up work. If the student is too ill to stay current, even the stated amount of time may not be sufficient and may generate great stress for the student. Parents, students, and teachers will agree on mutually acceptable target dates for completion of work. If a student is indisposed up to and beyond a grading period, parents, teachers, and the Head of School will make arrangements for a fair opportunity to make up work.
• Students must turn in work in a timely manner, because it benefits them in their achievement of learning goals. Chronic lateness of work will be dealt with as a behavioral problem — not a grade reduction — with a variety of remedies, including parental notification, a record of missed assignments, working in the classroom before and/or after school. The consequence for not doing the work is---doing the work!
• In class assignments, homework, and assessments will be allowed to be re-done at the teacher’s request only. Corrective instruction or re-teaching must happen between the original assessment and the reassessment. Re-dos will be taken for full credit. Reassessments may completed at school, not at home, or at the teacher's
• In addition to scheduled school-wide progress reports, parents will be notified when there is a marked or sudden change in a student’s performance or attitude.

GRADING AND HOMEWORK

AXIS sets goals for students across three primary areas: the Colorado Academic Standards, Core Knowledge Content Scope and Sequence, and Partner Language acquisition/growth. All lessons, assignments, and student work in class and at home are designed to target student growth and mastery of objectives and goals across these three areas. AXIS uses a standards-based progress report to assess and report student growth and mastery of the Colorado Academic Standards. AXIS also shares formative assessment results from mastery of the Core Knowledge content in English and the student’s Partner Language. Partner Language growth (acquisition) is assessed each trimester using the AXIS Proficiency Targets and Reports, which are based on the ACTFL (American Council on the Teaching of Foreign Languages). Progress reports are shared each trimester.

Graded Assignments

• All graded assignments directly relate to the Colorado Academic Standards, Math In Focus/Singapore Math, Core Knowledge, or Partner Language growth.
• Individual grades will be given for group work rather than an overall group grade. Students will be graded relative to published standards and not in comparison to each other.
• Daily work (in-class practice assignments, discussions, and other forms of descriptive feedback to students about their learning, homework) is used to monitor student learning in progress and/or adjust teaching will not be factored into grades.
• Assessments will be used for grading purposes. Assessments take place after learning has occurred and may include, but are not limited to: unit tests, independent class work, and quizzes.
• Late or missing assignments will be marked as “incomplete” until the work is completed.
• The AXIS policy for make-up work is to give students two days for each day absent as time to make up work. If the student is too ill to stay current, even the stated amount of time may not be sufficient and may generate great stress for the student. Parents, students, and teachers will agree on mutually acceptable target dates for completion of work. If a student is indisposed up to and beyond a grading period, parents, teachers, and the Head of School will make arrangements for a fair opportunity to make up work.
• Students must turn in work in a timely manner, because it benefits them in their achievement of learning goals. Chronic lateness of work will be dealt with as a behavioral problem — not a grade reduction — with a variety of remedies, including parental notification, a record of missed assignments, working in the classroom before and/or after school. The consequence for not doing the work is---doing the work!
• In class assignments, homework, and assessments will be allowed to be re-done at the teacher’s request only. Corrective instruction or re-teaching must happen between the original assessment and the reassessment. Re-dos will be taken for full credit. Reassessments may be completed at school, not at home, and only at the teacher's request.
• In addition to scheduled school-wide progress reports, parents will be notified when there is a marked or sudden change in a student’s performance or attitude.

HOMEWORK

The purpose for assigning homework is to give students the opportunity to extend lessons, practice needed skills, engage in critical thinking, and prepare for learning. Additionally, homework, as with anything sent home, is a form of communication from teachers to families. For homework to be effective, it should support educational goals, take into account students’ abilities and needs, and strengthen the school-home link. We also recommend reading at home nightly.

Your responsibility as parents is to provide daily time and the right environment for your child to complete homework. Offer assistance as needed without doing the homework for your child. It is also your responsibility to communicate with the teacher any problems that arise, any concepts your child is struggling with, or if the amount of time your child spends on homework exceeds the time allotments below. These times are approximate. Your individual student’s pace may need to be taken into consideration. Independent reading time is included in these time allotments.

Time Allotments

• Kindergarten - up to 10 minutes per night
• Grade 1 - up to 10 minutes per night
• Grade 2 - up to 20 minutes per night
• Grade 3 - up to 30 minutes per night
• Grade 4 - up to 40 minutes per night
• Grade 5 - up to 50 minutes per night
•  

The responsibility of the student is to make sure he/she knows what the homework is, bring the necessary materials home, complete assignments in a quality manner, and turn them in on time.

AXIS is committed to helping students achieve. As part of our MTSS process, the child’s MTSS team may consider a placement adjustment or retention.   Retention, or having a child repeat a grade, may be considered if the MTSS team believes it is in the best interest of the child. We believe that it is in the best interest of the student that placement adjustments are made quickly, rather than allowing students to struggle through the entire school year. Academic achievement is not the only factor considered in this decision, and the MTSS team will consider social emotional factors, behavioral factors, attendance, or other relevant factors as well.

Retention of students with IEPs must involve his/her staffing team: Student Services Specialist, the Head of School, teacher(s), parents, and other specialists.

Students are not allowed to bring any item that disrupts the learning environment. Electronic communication devices are only permissible after school and must be put away during the school day. Students found using cell phones or other electronic communication devices during school hours will have

the item confiscated. Once confiscated, only parents will be allowed to pick them up. Special permission must be given for students to use personal devices for learning during school hours. The school assumes no responsibility if personal items brought by the student are lost, stolen, or damaged.

All lost and found items of value will be turned in to the school office. Parents may ask at the reception desk regarding jewelry, glasses, phones, and other items of value. A clothing rack containing unclaimed articles is kept, and periodically unclaimed articles will be donated to local organizations. Check the newsletter for the dates Lost and Found articles will no longer be available.

Dress codes minimize distractions in schools. AXIS students are required to be in dress code during school hours, which includes specific clothing items of specific colors. On the playground and walking to and from the building any coat or jacket may be worn as necessary. Sweatshirts can be any brand and purchased at any store as long as they have no logos on them, and they match our colors, e.g. white, navy, gray and red. No hats or hoods can be worn. The point of the dress code is to minimize student distraction. If a child wears something that is found to be exceedingly distracting to others, s/he may be asked to kindly not wear the item in the future.  Close toed shoes are required during school hours. 

View more information on the Uniform Dress Code Section of our website.  

DRESS CODE ENFORCEMENT

All teachers and staff are required to enforce the dress code consistently and uniformly. Teachers and staff may refer students who are habitually non-compliant with the dress code to the  office.

CONSEQUENCES FOR DRESS CODE VIOLATIONS

1st Offense: warning note

2nd Offense: warning note

3rd Offense: warning note and/or call

4th Offense: administration discretion

5th Offense: administration discretion

SCHOOL DRESS CODE/UNIFORMS

Any accessory or clothing item that disrupts the educational process, therefore, is a violation of the uniform program.

• School uniforms promote a positive learning environment.
• Uniforms reduce distractions and judgements based on appearance.
• Uniforms are affordable and save families money.

Kindergarten – 5th grade students are required to be in a uniform during school hours. Uniforms can be purchased at any retailer (Target, Walmart, Land’s End, etc.), as long as they are in our school colors (white, red, gray, pink, and navy blue). All clothing must be plain without any brand names, insignia, manufacturers logos, pictures visible, etc. The approved uniform for all students is described below. A local monogram shop or Land’s End can monogram the AXIS logo onto the shirts, but it is NOT REQUIRED.